Reduce Waste by Planning Less: Building for Resilience, Not Perfection
OVERVIEW
Planning isn’t the problem—misguided planning is. In project management, overemphasis on detailed, upfront planning often leads to waste, missed value, and brittle delivery approaches. What if we could achieve more by planning less, but doing it better?
In this session, John Stathakis draws on his experience delivering the Student ID Card Project at QUT as part of the HiQ transformation to illustrate how a shift in planning philosophy—away from prediction and toward adaptability—can reduce waste and maximise benefits.
Using a mix of practical techniques and mindset shifts, John will demonstrate how value-focused planning and system resilience helped deliver outcomes that traditional methods might have delayed or derailed.
KEY TAKEAWAYS
- Reframe their approach to planning
- Identify and cut out planning waste
- Build project environments that adapt and endure
OUR SPEAKER
John Stathakis
Director, System Architecture | Economic Development Queensland
John Stathakis has spent the past two decades working in digital delivery and transformation across a range of industries, including higher education, local government, and the Queensland public sector. He’s led and supported projects of all sizes, and is particularly interested in how we can reduce waste, simplify governance, and create more resilient delivery environments. Currently working in a senior ICT leadership role within government, John holds a mix of traditional and agile certifications including PMP, PRINCE2 Practitioner, PMI-ACP, SAFe SPC, and ScrumMaster. He was involved in delivering the QUT HiQ Student ID Card project, and has continued to explore ways to focus less on detailed planning and more on value, adaptability, and sustainable progress. John also volunteers as a mentor and co-organises Agile Brisbane, a local meetup aimed at growing the agile community through open discussion and shared learning. He looks forward to sharing some practical reflections and hearing from others in the room.
Linkedin: Connect Now!
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PMI Queensland events are intended for educational purposes only. Statements of fact and opinions expressed are those of the participants individually and, unless expressly stated to the contrary, are not the opinion or position of PMI Queensland, its sponsors, or its partners. PMI Queensland does not endorse or approve, and assumes no responsibility for, the content, accuracy or completeness of the information presented.
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